Careers @ Element ICT

Job Title: Event Production Specialist

Location: Hornsby (Sydney) with interstate travel

Job Type: Full-time

About Us: Element ICT is a dynamic technical production company dedicated to delivering exceptional and memorable experiences. We pride ourselves on our innovative approach and attention to detail, and growth into new sectors means that we’re now looking for an Event Production Specialist to join our team and help bring our growing pipeline of events to life.

Job Summary: The Event Production Specialist will be responsible for the planning, coordination, and execution of various events, including festivals, corporate functions, private niche events, and public gatherings. This role requires a detail-oriented individual with a passion for creating exceptional experiences and a knack for managing complex logistics.

Key Responsibilities:

Event Planning & Coordination:

• Develop and manage event plans, including timelines, budgets, and logistics.
• Coordinate with clients to understand their vision, goals, and requirements.
• Source and negotiate with vendors, including audio/visual teams, decorators, and entertainment.
• Oversee the bump-in and bump-out of of event spaces.

Production Management:

• Ensure all technical aspects of events (e.g., lighting, sound, staging) are executed safely and seamlessly by liaising with our event specialists, i.e. riggers, LX and PA crew as appropriate
• Manage on-site production teams, including staff, contractors, and volunteers.
• Troubleshoot and resolve any issues that arise during events.

Client & Stakeholder Communication:

• Maintain regular communication with clients to provide updates and address any concerns.
• Act as the main point of contact during events, ensuring client satisfaction and smooth execution.
• Collaborate with internal teams (e.g., marketing, design) to ensure cohesive event branding and messaging.

Logistics & Operations:

• Oversee the logistics of event materials, equipment, and transportation.
• Ensure compliance with all health, safety, and legal requirements.
• Conduct post-event evaluations and provide recommendations for improvements.

Budget Management:

• Develop and manage event budgets, ensuring cost-efficiency and adherence to financial constraints.
• Track and report on expenses, ensuring accurate financial documentation.

Minimum Qualifications:

• Bachelor’s degree in Event Management, Hospitality, Communications, or a related field (or equivalent experience).
• Minimum of 3 years of experience in event production or a similar role.
• Proven ability to manage multiple projects simultaneously and work under pressure.
• Strong organizational, problem-solving, and multitasking skills.
• Excellent communication and interpersonal skills, with the ability to work effectively with clients, vendors, and team members.
• Proficiency in event management software and Microsoft Office Suite.
• Knowledge of current trends and best practices in event production.

Preferred Qualifications:

• Certification in event planning or project management (e.g., CMP, PMP).
• Experience with various types of events, including corporate, social, and large-scale public events.
• Familiarity with design and technical aspects of event production (e.g., lighting, sound).
• Vectorworks Spotlight Professional (however support will also be provided to attain this certification if required)

Working Conditions:

• Flexibility to work evenings, weekends, and travel as needed.
• Ability to handle physically demanding tasks, including lifting and setting up equipment.

Benefits:

• Competitive salary
• Professional development opportunities
• Other perks, e.g., flexible working hours, remote work options, company social evenings and more

Working rights:

Applicants must be Australian Citizens, Permanent Residents or hold current working rights.

Application Process:

Interested candidates should submit their resume, cover letter, and portfolio (if applicable) via the form below

Element ICT is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.